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  • Introduction to ERP Concept, Need, & its Role, ERP Products available in the Market
  • Introduction to SAP® software package, Role of SAP® & its Importance in the Market
  • Three Layer Architecture of SAP®, Landscape system of SAP®
  • ASAP Methodology
  • Different Sub modules of SAP® HR, Inter-relation of SAP® HR with other Sub Modules,    Defining Country, Regions, Currency and Calendars 


  • Workforce Requirement & Advertisement, Media, Instrument, Create Vacancy,    Applicant Administration 
  • Administrator or Personnel Officer, Applicant Structure, Applicant Group, Applicant Range, Create unsolicited group, Applicant Selection, Applicant Status, Applicant           Actions, Applicant Master Data 


  • Created number range intervals for both internal and external personnel numbers, HR Master Data 
  • Customizing the Info groups and the menus for the personnel administration and setting up personnel actions, Configured Organization Assignment, Personal data,  and addresses to facilitate entry of employee Information. 
  • Created organizational assignment in that created payroll areas, assigned period         parameters, Date Modifier, created control records 
  • Customization of features NUMKR, ABKRS, TARIFF, LGMST, SCHKZ , etc.


  • Basic Settings, Benefits Area, Assignment of Currency to Benefit Area, Benefits    Provider Dependents & Beneficiaries, Plan Attributes, Define Employee Groupings 
  • For Employee criteria groups 
  • Parameter groups, Salary groups, Age groups, Seniority groups
  • Combined Coverage, Employee Eligibility, Participation Termination
  • Enrollment, Cost groupings & Credit groupings, Coverage groupings Employee    contribution groupings, Employer contribution groupings 
  • Customization of Health Plan Reporting in Human Resource 


  • Creation of Organization structure using Simple Maintenance & Expert Mode,        Creation of Organization Units, Jobs, Positions, Task 
  • Reporting Structure, Creation of Job Profile using Task Catalog as per the                requirement of Client 
  • Enterprise Structure 
  • Define Company, Company Code, Personnel Area, Personnel Subarea, Employee             Group, and Employee Sub Group 
  • Assignment of Company code to company, Assignment of Company Code to    Personnel Area ,Assignment of Employee Group to Employee Subgroup 


  • Creation of Public Holidays, Holiday Calendar, Grouping of Personnel Subareas,                Customization of Daily Work Schedule, Period Work Schedule, Work Schedule Rule 
  • Time data recording & administration, Creation of absence catalogue, absence counting rules, and assignment to absence types
  •  Overtime compensation and maintenance of leave entitlements and leave quotas
  • Substitution, Overtime, Availability


  • Creation of Payroll Accounting Area, Creation of Payroll organization, payroll      accounting area and payroll periods
  • Creation of pay scale structure consisting the elements Pay scale type, Pay scale area, Pay scale group, Pay scale levels and the employee sub groups for the CAP
  • Creation of basic wage elements for payroll accounting, Created wage types     for  Basic payments (0008), Recurring payments and deductions (0014)
  •  Grouping for Primary Wage types
  •  Wage Type Permissibility for PSA & Employee  Subgroup
  •  Maintained Valuation of Wage types, Pay roll processing, configuring pay slip
  •  Generation of Remuneration statements 


The use of a personnel action to enter employee master data ensures that all core data is entered in the system. SAP HR personnel actions can represent a specific step in the employee lifecycle such as hiring, promotion and termination.


  • As SAP provides various Infotypes that are grouped together for different information groups. Sometimes you need to modify the standard Infotypes as per business requirement.
  • Customization of Infotypes can be done by hiding standard Infotypes fields as per business requirement or you can also add custom Infotype fields in the structure.


  • Various elements combine to form a complete work schedule. You can process work schedule elements that provide flexibility while you define and set the time relevant data as per business requirements. With work time elements, you can react to the changes in internal and external work time provisions, with less expenditure on time and cost.
  • You just need to make the changes to the applicable elements as per new time provision and it allows you to make the changes in work time in the work time schedule automatically.

SAP – HR Gross Pay

  •  SAP HR system, a gross salary is known as an agreed compensation that an organization agrees to pay to an employee on a monthly basis for the work that he does for that company in that specific period.
  • You can define net salary as gross salary minus all the deductions that are made because of statutory compliances of a country and organization such as EPF, ESI, Income Tax, etc. It includes other dues like home loans, car loans and advance salary taken, which you owe to the company and any legal dues that an employee has to pay.
  • CTC or Cost to Company is defined as gross salary + Benefits, Perks and is called as total Cost to company.

SAP HR – Public Holiday Calendar

  • A Factory Calendar is a calendar that is country-specific with a list of public holidays (maintained via the Holiday Calendar) and working days, which are Client-independent. ... Each plant is assigned a factory calendar, and the calendar must be activated (through CTS functionality) before using it.
  • A Public Holiday Calendar is a collection of public holidays valid for a location (Personnel Area and Personnel Subarea). Hence, a company having operations from Hyderabad and Chandigarh will ideally have two different public holiday calendars. Because some public holidays valid for Hyderabad employees won’t be applicable for Chandigarh employees. The transaction code to access Public Holiday Calendar in SAP is SCAL.

SAP HR – Attendance Absences

  • SAP HR systems can maintain attendance and absence.
  • To maintain attendance and absence in SAP HR system, go to SPRO → IMG → Time Management → Time data recording and administration → Absence. With quota entitlement, this also includes compensated, deducted and unused quotas.

SAP HR – Basic Pay Info types

  • Basic pay information of an employee is stored in basic pay Infotype (0008). An employee’s payroll history can be checked using Infotype history.
  • In case an employee leaves an organization, the basic payroll data for that employee remains in the system to ensure accuracy of any retroactive account runs to be performed. A basic pay Infotype 0008 can be processed itself with a personnel action. To create a new record you need to enter payment type on maintain HR master data screen.

SAP HR – Primary & Secondary Wage types

Wage type is one of the key components in payroll processing. Based on the way they store information, wage type can be divided into two categories.

Primary Wage Type
Primary wage type is defined as wage type for which data is entered in Infotype. Primary wage types are created by copying model wage types provided by SAP. There are different type of primary wage types −

Time wage type
Time wage type is used to store the time related information. This wage type is used to combine payroll and time management. Time wage type is generated at time evaluation and configure through T510S or using custom PCR.

Dialogue Wage Type
These wage type includes basic pay IT0008, recurring payments and deductions IT0014, and additional payments IT0015.

Secondary Wage or Technical Wage Type
Secondary wage types are predefined wage types in SAP system and starts with a slash (/). These wage types are created during payroll run.
These wage types are system generated and cannot be maintained online.

SAP HR – Payroll Process

  • Payroll is processed to calculate the basic salary for the employees and other payments like overtime, shift allowance, and other bonuses. A payroll is processed at certain point of time.
  • You need to mention the payroll area for which payroll should run. To execute payroll run for multiple payroll areas, you need to run the individually for each payroll area. To lock a payroll for a particular employee, you should use lock Personnel number function.
  • Payroll control record is used to control the payroll process as mentioned in previous topics and status of payroll control record is automatically changed with each step performed in payroll run.


  • This is used to determine the current payroll period from the payroll control record and performs payroll using the values you entered in the payroll program.
  • You have to check if the payroll process has completed successfully or any errors have occurred. When the payroll runs with errors, system displays error messages. You can get a descriptive payroll log.
  • You can put the payroll status to check the payroll results during this phase. This way you make sure that no changes are made to the payroll-relevant data which could affect the payroll past or present.
  • You can put a check on the results of payroll run after completion.
  • You can also get a report that tells you the stored payroll result. Using this report, each employee can see the contents of all internal tables that has payroll results and you can also check all partial runs.

SAP HR – Payroll Cycle

SAP HR - Payroll Cycle. Payroll is processed to calculate the basic salary for the employees and other payments like overtime, shift allowance, and other bonuses. A payroll is processed at certain point of time. ... To lock a payroll for a particular employee, you should use lock Personnel number function.

SAP HR – Universal Work List

  • Universal Work List (UWL) is a SAP Enterprise Portal element, the users can personalize as their central point of access to their tasks. Universal worklist UWL allows the use of current work items that are generated by the system when running SAP HR process in the system.
  • Uses of UWL
  • Universe worklist is used for all the portal roles that are used in all the processes in SAP HCM Processes and Forms.
  • You cannot set up a Universal worklist UWL for the roles that trigger the process start and are not involved in other process steps.
  • Universal worklist UWL is normally integrated with HR Administrator and Manager portal roles and is set up to enable the system to display work items from HCM Processes and Forms.
  • To set up the additional roles using SAP HR Processes and Forms, Universal Worklist must be configured accordingly integrated with portal roles in the system.